Privacy Policy

Last updated: [7th January 2026]

David Todd Fitness (“DTF”, “we”, “our”, or “us”) is committed to protecting your privacy and handling your personal data responsibly and in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website or use our services.

1. Who We Are

Business name: David Todd Fitness
Website: [www.davidtoddfitness.com]
Contact email: [[email protected]]

David Todd Fitness provides personal training, online coaching, fitness programmes, and related services.

2. What Information We Collect

We may collect and process the following types of personal data:

a) Information you provide directly

  • Name

  • Email address

  • Phone number

  • Health and fitness information (only when you choose to provide it, e.g. via questionnaires or coaching forms)

  • Payment or billing information (processed securely via third-party providers)

  • Any messages or enquiries you send to us

b) Information collected automatically

  • IP address

  • Browser type and version

  • Pages you visit on our website

  • Time and date of visits

  • Device and operating system information

This data helps us understand how visitors use our website and improve its performance.

3. How We Use Your Information

We use your personal data to:

  • Provide personal training and coaching services

  • Respond to enquiries and communicate with you

  • Manage bookings, memberships, and programmes

  • Send emails, updates, or marketing communications (only if you have opted in)

  • Improve our website, services, and user experience

  • Meet legal, accounting, or regulatory obligations

4. Legal Basis for Processing Data

Under UK GDPR, we rely on the following lawful bases:

  • Consent – where you have given clear permission (e.g. email marketing)

  • Contract – where data is needed to deliver services you have purchased

  • Legal obligation – where we must comply with the law

  • Legitimate interests – where it is necessary to operate and improve our business (without overriding your rights)

5. Health & Fitness Data

Health-related information is considered special category data. We only collect this information when necessary for coaching purposes and only with your explicit consent. This data is handled confidentially and securely at all times.

6. How We Store and Protect Your Data

We take appropriate technical and organisational measures to protect your personal data, including:

  • Secure systems and password protection

  • Limited access to personal data

  • Trusted third-party platforms that are GDPR-compliant

We only keep your data for as long as necessary for the purpose it was collected, or as required by law.

7. Sharing Your Data

We do not sell or rent your personal data.

We may share your data with trusted third parties only when necessary, such as:

  • Payment processors

  • Booking or scheduling systems (e.g. online calendars)

  • Coaching or fitness platforms (e.g. training apps)

  • Email marketing platforms (only if you opt in)

All third parties are required to process your data securely and in accordance with GDPR.

8. Cookies

Our website may use cookies to improve functionality and user experience.

Cookies help us:

  • Analyse website traffic

  • Understand how users interact with the site

  • Improve performance and content

You can control or disable cookies via your browser settings. For more details, please refer to our Cookie Policy (if applicable).

9. Your Data Protection Rights

You have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data

  • Withdraw consent at any time

  • Object to or restrict processing

  • Request data portability

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact us at [email protected].

10. Third-Party Links

Our website may contain links to other websites. We are not responsible for the privacy practices or content of external sites. Please check their privacy policies separately.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the “last updated” date will be revised accordingly.

12. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

David Todd Fitness
📧 Email: [email protected]